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Accpac Tips
  Accpac tip about Accounting and I/C, O/E, P/O
Week
 Aug week 3 2011
Subject
 Source Journal Profiles
Details
  This form lets you:
   
  • Add new source journals.
• List the source codes used in each source journal, or modify or delete existing journal definitions.
   
  Source journals select and print posted transaction details according to transaction source codes.
   
  Before Defining Source Journals
  • Define source codes using the Source Codes form.
• Determine the source journals you need, and the types of information you want to report in each.
   
  For example, one report could report transactions retrieved by General Ledger from the Accounts Receivable subledger. Or you could list all cash transactions in and out of a bank account, transactions entered in a single batch, all payables transactions, or all transactions posted in a specified period.
   
  To add new source journals
  1. Click the New button and type the source journal name.
You can also just type the name and press Tab: G/L will assume you are adding a new journal.
2. Add the source codes for the transactions that you want included in the source journal.
   
  For help with the fields in the Source Journal Profiles form, select from the keywords listed below:
Profile
   
  Source journal names can be up to 60 characters long. Enter a name that you will be able to recognize later (like "Checks from AP, AR and Payroll").
Source
   
  The source codes you enter here determine which transactions are printed in this source journal. For example, if you specify source code AP-CK, all transactions with source code AP-CK will appear on the report.
   
  When you click the Finder to select source codes, the Description appears when you close the Finder.
   
  A source journal can use up to 50 source codes. The same source code can be used with more than one source journal.
   
  Existing source journal definitions
  The General Ledger comes with three source journal report definitions:
   
  • GLSJ01F.RPT — lists only the functional-currency value of transactions. This is a single-currency or functional-currency-only version of the source journal.
• GLSJ01S.RPT — lists the source-currency and/or the functional-currency value of transactions. This is the full multicurrency version of the source journal.
• GLSJ1SA.RPT — use this report when you want to print source-currency reports on A4 paper.
   
  If these reports suit your needs, you don't have to define any others. However, if you want to list transactions in a different order (such as by date or posting sequence number) or you want to include different information, you must modify these standard report definitions.
   
  After using
  • Print the Source Journal Profile report, verify it, then file it as part of your permanent records.
• Once the journal profile is defined, print the source journal.
   
   

   
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