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This form lets you: |
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• Add new source journals.
• List the source codes used in each source journal, or modify or delete existing journal definitions. |
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Source journals select and print posted transaction details according to transaction source codes. |
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Before Defining Source Journals |
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• Define source codes using the Source Codes form.
• Determine the source journals you need, and the types of information you want to report in each. |
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For example, one report could report transactions retrieved by General Ledger from the Accounts Receivable subledger. Or you could list all cash transactions in and out of a bank account, transactions entered in a single batch, all payables transactions, or all transactions posted in a specified period. |
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To add new source journals |
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1. Click the New button and type the source journal name.
You can also just type the name and press Tab: G/L will assume you are adding a new journal.
2. Add the source codes for the transactions that you want included in the source journal. |
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For help with the fields in the Source Journal Profiles form, select from the keywords listed below:
Profile |
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Source journal names can be up to 60 characters long. Enter a name that you will be able to recognize later (like "Checks from AP, AR and Payroll").
Source |
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The source codes you enter here determine which transactions are printed in this source journal. For example, if you specify source code AP-CK, all transactions with source code AP-CK will appear on the report. |
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When you click the Finder to select source codes, the Description appears when you close the Finder. |
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A source journal can use up to 50 source codes. The same source code can be used with more than one source journal. |
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Existing source journal definitions |
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The General Ledger comes with three source journal report definitions: |
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• GLSJ01F.RPT — lists only the functional-currency value of transactions. This is a single-currency or functional-currency-only version of the source journal.
• GLSJ01S.RPT — lists the source-currency and/or the functional-currency value of transactions. This is the full multicurrency version of the source journal.
• GLSJ1SA.RPT — use this report when you want to print source-currency reports on A4 paper. |
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If these reports suit your needs, you don't have to define any others. However, if you want to list transactions in a different order (such as by date or posting sequence number) or you want to include different information, you must modify these standard report definitions. |
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After using |
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• Print the Source Journal Profile report, verify it, then file it as part of your permanent records.
• Once the journal profile is defined, print the source journal. |
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