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This form lets you: |
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• Enter and display budget data for each G/L account.
• If your General Ledger has multicurrency accounts, you can also enter budget amounts for each of the currencies you use. |
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The Budget Maintenance form shows two sets of figures for each fiscal period: |
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• The Budget Amount column contains the budget amounts for the account you wish to view or edit.
• The Inquiry column displays data from any G/L account you choose. You select the inquiry account by selecting items in the Fiscal Set Lookup area of the form. |
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Fiscal Set Lookup |
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The Fiscal Set Lookup fields let you display amounts for a fiscal set of an account. You specify the account number, fiscal set, year, currency and currency type that identifies the information you want to display. |
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You can use this feature of the Budget Maintenance form to transfer current or previous-year actual figures or budget figures from any account to the budget you are working with. |
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You can transfer the figures as they are, add an amount or percentage, or transfer the annual total and distribute it evenly to every period. |
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For example, you might want to use last year's actual figures, increased by 5% to adjust for inflation, as this year's budget. |
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To edit budget data |
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You cannot edit a fiscal set that has been locked. |
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1. Choose the account you want to edit or view.
2. Choose the budget set. (If you are using Sage Accpac 500 ERP, General Ledger provides five budget fiscal sets which you can use in any way you like. )
3. Choose the fiscal year.
4. If you are editing budget data for a multicurrency account, choose the currency and currency type you want to edit. |
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For example, if your functional currency is US dollars, you might choose to edit figures that are in Canadian dollars, but select the equivalent currency type to enter amounts in US dollars. The Budget Amount column label displays as Budget Amount (US); the Inquiry Amount column label displays as Inquiry Amount (CAD). |
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5. Click the Go button.
6. Click on the Budget Amount field to enter data for a fiscal period, or use one of the Budget Methods (listed below) to enter budget data for the currently selected account. |
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Use the Clear button to zero out any previous data. Use the Delete button to remove the budget record completely. (This will free up disk space.) |
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7. Select data in the Fiscal Set Lookup area, then click the Go button to see current or previous-year actual figures or budget figures from any account. The figures in the Inquiry Amount can help you prepare the budget you are working with. |
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You can inquire about the account's actual or budget figures in the Fiscal Set Lookup. You can select the option "Use Rolled Up Amounts", then click the Go button to see rolled up budget figures. Budgets for the member accounts can be rolled up to the rollup accounts for inquiry purposes. |
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Rollup Account |
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An account that shows the relationships between accounts that can be used for classification, budgeting, and reporting. Creating a relationship between accounts lets you consolidate or rollup account balances (and quantities, if applicable) to provide a summary balance similar to the consolidation options provided in Financial Reporter.
If you have security access to the Rollup accounts, you automatically get access to member accounts. |
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• Click Save once you are satisfied with the budget information you have entered |
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