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Accpac tip about Accounting and I/C, O/E, P/O |
Week |
Subject |
Details |
| Dec Week 1 2011 |
Entering Account Balances, Historical Data, and Quantities |
Entering multicurrency historical data
If you want to show source-currency balances for all past periods, you must enter transactions in each of the originating currencies, along with the exchange rate at the time, and the functional-currency equivalent amount.
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| Nov Week 3 2011 |
Deleting an Account |
General Ledger will not let you delete accounts unless:
 The current-year opening and current balance for the Actual fiscal set of the account are both zero.
No transactions have been posted to the Actual fiscal set of the account in the current year.
The account is not assigned as the Default Closing Account in the G/L Options form.
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| Nov Week 1 2011 |
Changing Account Information |
Notes regarding changes
• Account number
• You cannot change the account number.
To assign a new account number, you must add an account with the new number, transfer any account balances, make the old account inactive, then delete the account when it no longer contains account data for the period that you retain history.
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| Oct Week 4 2011 |
G/L Account Permissions |
This form:
Lets you define account access permissions for individual Sage Accpac users.
Depending on the Default Access setting, you will need to use the Account Permissions form mainly to grant access to accounts, or to restrict it.
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| Oct Week 3 2011 |
G/L Maintaining Accounts
G/L Create Accounts Preview Form
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The GL Create Accounts Preview form displays a list of accounts that the program will add to your chart of accounts when you click Preview in the G/L Create Accounts form.
The G/L Create Accounts Preview lets you change the accounts before you add them permanently to your chart of accounts, as follows:
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| Oct Week 2 2011 |
G/L Maintaining Accounts
Creating accounts automatically |
You can automatically generate new General Ledger accounts that have the same characteristics as a set of base accounts. For example, if you need to create a set of accounts for a new department, you can create a set of new accounts using the accounts for an existing department as the model.
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| Oct Week 1 2011 |
G/L Maintaining Accounts
Overview of account information |
G/L Accounts
The G/L Accounts folder contains icons that lead to forms for displaying and editing account information.
These forms let you create account records, display account balances, maintain budget information, view source-currency information, display transaction history and fiscal set comparisons, and set account permissions
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| Sep Week 5 2011 |
G/L Setup form (Icons) :
Revaluation Codes |
This form lets you define revaluation codes that you can assign to multicurrency accounts to specify how to revalue functional currency balances when exchange rates change.
Once you define revaluation codes, you can assign them on an account basis to each of the currencies which can be posted to an account (using the G/L Accounts form).
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| Sep Week 3 2011 |
G/L Setup form (Icons) :
Segment Codes |
This form lets you:
• Enter a list of valid segment codes for each of the segments you use in account numbers (other than the account segment).
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| Sep Week 2 2011 |
G/L Option Form |
This form lets you:
• Add or change the contact name, telephone number and fax number for your general ledger. (Use the Address tab.)
• Change account settings, such as turn on the multicurrency option, the account groups option, and change the default closing account, on the Account tab.
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